Exhibitor Information

CLOSED ITEMS FOR 2017

Unfortunately, a few items must be restricted if the event becomes over-saturated with certain products, or if a specific brand name is already represented. This is to remain fair to all exhibitors and help them be as successful as possible. The following items and brands are CLOSED for 2017.  If you feel you have a unique item that should still be allowed or one of these closed items makes up only a small portion of your product line, please contact anaangsul@gmail.com for a possible exception.  Note, closed food/items/services refers to sales of those items only; other businesses may still join to market themselves if not selling.

CLOSED FOOD: Food vending slots have been filled. If you feel you have a unique food item that would fit well with Earth Day, please contact anaangsul@gmail.com for possible exception and application.

CLOSED Items/Services: Face Painting, Henna, Rock Wall, Soaps, Lavender Farms, Honey,

CLOSED BRANDS: doTERRA, Wildtree Spices, Scentsy, LuLaRoe, Usborne Books, Real Time Pain Relief, Neal’s Yard Remedies, Pink Zebra, Premier Design Jewelry, Honey and Lace, Tastefully Simple, LipSence/SeneGence,


GENERAL EXHIBITOR GUIDELINES:

Please review and consider these rules and requirements before choosing to exhibit at this unique event.

Equipment (Change from Previous Years)– The event is no longer able to supply equipment (tables, chairs, canopies) to exhibitors. This is a free community event and exhibitors are encouraged to be self-sufficient in design and construction of their booth spaces. Please bring everything you will need for your booth. If necessary, you may be able to order such equipment from our supplier – Camelot Party Supply. This is the only supplier who will have access to the event. If approved, your equipment rental would be directly with Camelot and they would set up your equipment the day before the event, and pick it up after the event.

Grassy Exhibit areas: There are no stakes/pins/nails/etc. allowed in the park. There are no tarps/rugs/large flat surfaces allowed on the grass. These are City rules we must follow in order to use the park.  If your booth requires these items, you must request blacktop space. Please bring rope and weights, sand bags, water jugs, etc. to weight down your booth items, canopy, signs, etc.

Set Up and Loading Zones: Exhibitors will be assigned a set up time between 6:30-10:30am so we can stagger vehicles in loading zones over the 4 hour period (everyone cannot arrive at once). Most spaces are cart and carry over the grass, so loading zones get you as close to spots as possible. Vehicles must be unloaded and then removed/parked in designated areas within 30 minutes. No vehicles may be parked in loading zones (even if it looks like a parking lot). There will be volunteers to help with carts and carrying to assigned spaces. All spaces should be marked by the time exhibitors arrive. Please let us know if you have special needs not covered in this application.

Parking (Change from Previous Years): Exhibitors will be assigned to a specific parking lot at the park based on the location of their booth. Each exhibitor is allowed 1 vehicle to be parked in the park. Additional vehicles may be parked at Reno High School (1/2 block nearby) or at any available street parking in the area. Loading zone personnel will be trained to direct you to the correct lot for your single vehicle. This ensures that all exhibitors have a spot within the park. Exhibitors will receive specific event and parking maps, space numbers and assignments the week before the event by email. Please ensure your email is valid & check it regularly for updates.

FOOD/Beverage Restrictions: Food/beverage vending slots are limited and require a special application and fees. If you wish to sell food at the event – prepared or packaged – you must contact us for approval to receive the special application. Food and/or beverages may not be distributed as giveaways for this event, and if you bring your own food, GLASS containers and outside alcohol are not allowed in the park, per city rules. Please respect this. GLASS is allowed in the park only if it is part of your product to take home, not used in the park. Examples: etched glassware, glass art, candle holders, glass containers of honey/spices/preserves/grocery items, etc. The glass restriction is intended for glass containers for food consumed at the park. If a vendor has any glass breakage it MUST go into the recycling bins – not the trash. Please inform your customers of this concern. Thank you.

WASTE: Exhibitors are responsible for disposing of all waste properly in proper Recycling bins to maximize recycling (Compost, cardboard, glass, cans, plastic bottles, etc.). Any run-off water, ice or grease will need to be collected by the exhibitor and removed as gray-water or disposed of in our gray water basin. If it cannot go into a proper receptacle, take it back with you and Leave No Trace. Let’s see how close we can get to 0-Waste!

The event will go on, Rain or Shine! There are no refunds after March 31, 2017.


2017 Exhibitor Packets

Please utilize the Donate button to pay exhibitor fees online via Paypal.

Online Forms:

2017 General Exhibitor Packet    *    2017 Nonprofit Packet

Print Forms:

General Exhibitor Application 2017     *     Non-Profit Application 2017


2017 Exhibitor Booth Assignments, Loading and Parking Maps